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Carlsberg saves one full man-year by using Projectplace

“It exceeded all expectations. By using Projectplace we saved a full man-year on the project,”
Kim Christensen, Senior Project Manager at Carlsberg.

Introduction

Carlsberg used Projectplace’s cloud-based tools for its ZORBA project – one of Denmark's largest automation projects – resulting in a new software solution for managing 12,000 valves and pumps. “It exceeded all expectations. By using Projectplace we saved a full man-year on the project,” says Kim Christensen, Senior Project Manager at Carlsberg.

Carlsberg’s division in Fredericia is responsible for Denmark’s biggest production and bottling operation for beer and soft drinks. In summer 2011 the company faced a major challenge, as the control systems were to be replaced and the entire processing section re-automated.

Ten businesses from across Europe planned to work together to develop and implement a software solution to control 12,000 valves and pumps and to ensure that the production process was fully automated, 100% transparent and safe for people, products and facilities. This was an obvious challenge, and the aim was for the solution to be implemented and in full production by winter 2013 – a mere 18 months later.

Requirements

In order to optimise the process, a common platform was required that could manage complex collaboration across organisations, external suppliers, partners and national boundaries. The platform would encompass participants from Denmark, Germany, Belgium, Spain and the Czech Republic.

It was necessary to ensure the project launch was not protracted, and therefore important for all participants to come online at the same time. With a varying number of participants it was absolutely essential to have a flexible and intelligent system for managing documents.

“We needed a tool that could give the participants a good overview of the progress of the project, and with a deadline of less than two years we needed to be able to get started immediately,”
Kim Christensen, Senior Project Manager at Carlsberg

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Results

Document Management and Online Meetings were the Projectplace functions that Carlsberg primarily made use of during the two-year project, and the intuitive tools enabled an easy and trouble-free start-up.

“Everyone had access, for example, to the latest documents, and the version management function meant that there was never any discussion needed about which was the latest version,” says Kim.

The tools are simple to work with, and this helped to ensure an effective and successful process with a focus on the actual project rather than the technology.

“It exceeded all expectations. By using Projectplace we saved a full man-year on the project,”
Kim Christensen, Senior Project Manager at Carlsberg.

 “Projectplace’s tools are amazingly easy to get started with and use. We were simply given a brief introduction, and then we were good to go. There have been up to 40 users working on the project, primarily from Denmark, Germany and Belgium, and we have found that Projectplace has made it easier to collaborate across organisations and national boundaries. By using Projectplace we saved a full man-year on the project,” says Kim.

After a full 18 months of work the ZORBA project was concluded in spring 2013, and it has been a huge success. The control systems were replaced and the entire processing section of Carlsberg’s production facility in Fredericia re-automated. ZORBA was divided into two stages, and by the end of stage 1 and 2 respectively the systems and the software had been implemented and tested on-site. In both instances over 95 per cent of the software was running optimally in the space of just two months.

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