Structure within the projects
With Projectplace, NETSit brought a consistent structure and system to its projects. Ideas on how to carry out the project are incorporated into the documentation, targets are set and a team of internal and external employees is formed. And above all: everyone has access to a shared database. The documents are saved centrally. “And only these documents from the central storage system are used,” says Waldemar Schlagner. This ensures that all participants always have the same, latest version and two different versions of the same document cannot be created.
“Efficient work is only possible with this type of coordinated storage system.” The fact that Projectplace is web-based was an important requirement for its introduction. This means that the NETSit employees, located throughout Germany, can access the project anywhere, and the clients can too.
Its simple integration is very important to Waldemar Schlagner, not least because the clients need to check and approve certain steps of the process. With Projectplace, each individual action can be recorded and the history can be displayed. “We can verify who did or decided what and when without any gaps.” Above all, the fact that the software is based online enables NETSit to focus on its core business. “We are a consultancy company – caring for and maintaining the system environment are not in our remit,” explains Waldemar Schlagner. Therefore, NETSit virtualised its own system environment and transferred all of its applications to the “cloud” long ago.
At the same time, although NETSit does not operate its own server after the transfer, the security of the data is the company's top priority. “For example, when selecting a provider, we take note of where the providers’ servers are and concentrate on other European countries.” Swedish company Projectplace was chosen because it met NETSit’s selection criteria as well as the strict European legal conditions.
For Waldemar Schlagner, using and working with the software has become a significant part of the projects, and Projectplace is therefore also presented to clients. Although some people have to get used to the disciplined way of working with the program first, Schlagner has been won over by it. “We just could not do without it.” Its success proves him right.
Clients are delighted with the structured working process. One has also even had a completely new experience: “At the end of the project, the client was amazed and extremely pleased to admit that it was the first project in ten years that had been completed on time and on budget.”