"A web-based software solution is very useful for us," says Lensch. Important for him was the opportunity to select different languages. Now, all international parties can easily integrate into the project.
"The service is so simple that no one has problems." An Internet connection, web browser and personal password is enough to log into the project. RRP Architekten + Ingenieure determine who has access rights to what documents.
"This is very convenient as different specialist are involved in the different project stages. We can also determine when and how long a document can be accessed for specific persons,” he says. All project documentation, including plans and offers from consultants, are centrally stored and accessible. The latest version is guaranteed: if a document is being edited, the editing function is locked for other users at that time.
For Lensch, Projectplace is more than just a server solution. "The software helps manage the projects without us having to do much."
Through Projectplace, Lensch simultaneously distributes tasks with deadlines to the respective people in charge. When documents are changed or re-filed, the project manager is notified automatically by email. Once a week, an automatic report is sent, summarising all activities together.
"As such, we have a good overview of the project and stay on schedule.” For Lensch, it’s especially important to be able to monitor downloads at any time, and if necessary, be able to prove if plans have been downloaded or not." This gives legal certainty.
Projectplace has proven itself with RRP Architekten + Ingenieure. They even recommend the software service to other clients.
"The system is incredibly reliable; there is never any difficulty accessing our data," says Lensch. He also appreciates the speed with which the expanded scope of services is available when needed.
"Everything runs smoothly, which really is not the norm in the industry." Above all, Projectplace provides structure to the communicative chaos as well as time for the project managers to carry out their actual tasks. "We only spend half as much time on administrative tasks."